Recently, local education agencies (LEAs) received a notification about reviewing 4010 enrollments through the Approved Private School Electronic Management (APSEM) system for school year 2023-2024. Please use the following instructions to review your Approved Private School (APS) enrollments:

1. Log-in as an Approved Private School (APS) or a Local Educational Agency (LEA) User.
2. Click the Reports link on the header.
3. Choose the 4010 Enrollment Report from the report dropdown.
4. Choose 2023-2024 from the School Year dropdown.
5. Click on the Run button.
6. Click the Open button at the bottom of the screen to open the spreadsheet.

Review the 4010 enrollments data, including student name, date of birth, primary exceptionality, age category, etc. Please forward this email to the individual responsible for the APSEM data review in your APS or LEA.

Please contact Eileen Jacobs-Crummel at 717-257-6652 or [email protected] with questions regarding this information.

The Restraint Information System Collection (RISC) is open for data entry for the Third quarter (restraints occurring between January 1, 2025 – April 14, 2025 of the 2024-25 school year). The RISC program continues to enhance its design to give local educational agencies (LEAs) greater opportunity to provide both more detail about restraints and to analyze trends in reducing the use of physical restraints. LEAs are required to report RISC data quarterly during the 2024-25 school year. This includes reporting zero restraints during a quarter when restraints did not occur. Additionally, LEAs still are required to comply with 22 Pa. Code § 14.133(f) or 22 Pa. Code § 711.46(f) Positive Behavior Support related to training of personnel in specific procedures, methods, and techniques. However, 22 Pa. Code § 14.133(f) and 22 Pa. Code § 711.46(f) Positive Behavior Support does not require LEAs to acquire specific certification in the use of restraints and leaves this up to the LEAs and their specific training model. The training of personnel should provide varied intervention and strategies needed to address problem behaviors. The types of intervention chosen for a specific student or eligible young child shall be the least intrusive necessary. The use of restraints is considered a measure of last resort, only to be used after other less restrictive measures, including de-escalation techniques. The Bureau of Special Education (BSE) continues to require LEAs to report the restraints that occurred in each quarter. This reporting process permits LEAs to report restraints in a timely manner which, in turn, allows LEAs to monitor patterns of episodic behaviors and address them accordingly.The quarterly windows of reporting for the 2024-25 school year are as follows:

Quarter	Begin Date	End Date	Last Day to Report	Zero Window Opens	Zero Window Closes
1	07/01/2024	09/30/2024	10/18/2024	10/01/2024	10/18/2024
2	10/01/2024	12/31/2024	01/15/2025	01/01/2025	01/15/2025
3	01/01/2025	03/31/2025	04/14/2025	04/01/2025	04/14/2025
4	04/01/2025	06/30/2025	07/14/2025	07/01/2025	07/14/2025

The RISC reporting design provides an “End Date” for LEAs to comply with their end of quarterly reporting. In addition, there is a two-week window date labeled “Last Day to Report” to allow LEAs to gather and report on those students that attend an out-of-district facility where they were placed in a restraint during that quarter. This two-week period is also a designated time for LEAs that had no restraints during the quarter to report zero in RISC. BSE will continue to send out reminders about this quarterly reporting requirement. BSE will monitor the restraint information reported by LEAs. RISC requires each LEA to report the event that occurred prior to the incident, the incident, the unsafe behavior, and the de-escalation techniques used. The LEA must notify the parent(s)/guardian(s) of the use of a restraint and schedule an Individualized Education Program (IEP) meeting within 10 school days of the use of the restraint in the educational program, unless the parent(s)/guardian(s), after written notice, agree(s) in writing to waive the IEP meeting. Restraints occurring during Extended School Year sessions should be reported within three weeks of the start of the school year. In reviewing restraints submitted in RISC of school-age students with IEPs, the Special Education Advisers of BSE will continue to focus on LEA monitoring responsibilities, as well as:
-Training of staff in de-escalation techniques; Excessive time of restraint;
-Excessive use of parent/guardian waivers;
-Mechanical restraints;Injuries;Number of restraints;
-10-day window (school days) to convene an IEP meeting after a restraint occurs;
-Handcuffing of students, students tased, or students charged with a safe school’s offense; and
-Excessive law enforcement involved in restraints with staff not involved.

A RISC reporting webinar is posted on the RISC website.

This RISC reporting webinar link is located below the login box of the Leader Services RISC sign-in page. This webinar explains the reporting and investigation process and how to use the RISC program. The webinar also shares how to update your LEA’s contact information. All parties involved with RISC are highly encouraged to view this webinar to learn how to report restraints, how to use the system, and to understand the regulatory responsibility of LEAs.

Additionally, the Bureau of Special Education has recently updated the Restraint Information System of Collection (RISC) Program Guidelines. The new Pennsylvania Department of Education – Bureau of Special Education “RISC Program Guidelines” are also available for review on the RISC website.

Questions regarding RISC should be directed to Keith Focht: 717-783-6921 or [email protected] or to the RISC Resource Account – [email protected].