On August 22, 2022, the PA Department of Education (PDE) and the PA Department of Human Services (DHS) disseminated a PennLink memo titled 2022-23 School-Based ACCESS Program Statewide Training Sessions. The memo announce that PDE and DHS will provide this year’s annual statewide training for all participating School-Based ACCESS Program (SBAP) teams on September 20, 2022.
This training will be offered one day only. Registration is required. Attendees may attend in person or online. See instructions below. Participation is strongly encouraged. Local educational agencies (LEAs) are encouraged to assign at least one representative to attend this annual training to receive important SBAP information.
A General Session will be led and presented by DHS. DHS team members will review updates to the Provider Handbook which include Medical Assistance-reimbursable use of telemedicine within SBAP, updates to the credentialing requirements of Orientation and Mobility Specialists, SBAP annual performance and claiming levels, and other important information and reminders including the enrollment revalidation process.
A Compliance Session will be led and presented by DHS. DHS team members will review documentation requirements, credentialing, overbilling, and common errors found during SBAP record reviews.
A Ways to Optimize Your SBAP Potential session will be led and presented by Public Consulting Group (PCG). PCG team members will focus on assisting participating LEAs in achieving compliance within the SBAP and managing operational changes associated to virtual requirements. Different areas will be identified that LEAs are able to focus on to increase their reimbursement.
LEA responsibilities impacting compliance include the following:
- Related Service Documentation: Monitoring of service log entry, compliance information, and reimbursement levels;
- Random Moment Time Study (RMTS): Ensuring the quality of staff pool positions, moment responses, and shifts; and
- Medicaid Administrative Claiming (MAC): Participant activity and the impact of the annual Unrestricted Indirect Cost Rate on MAC.
A Navigating the SBAP Cost Reconciliation/Cost Settlement Process session will be led and presented by Sivic Solutions Group (SSG). SSG team members will provide an overview of Pennsylvania’s SBAP Cost Reconciliation and Cost Settlement program. SSG will focus on the details of the cost report including a discussion on how the direct billing and RMTS drive the annual cost settlement. In addition, the training will review some of the frequently asked questions received during the process and common mistakes identified during Desk Review.
All sessions are intended for ACCESS coordinators, special education directors and supervisors, business managers, and anyone else involved in SBAP.
Sessions will be held on September 20, 2022 from 9:00 a.m. to 3:00 p.m. Live at PaTTAN Harrisburg or via Webinar.
Registration is required and is online via the Pennsylvania Training and Technical Assistance Network (PaTTAN) at http://www.pattan.net. Go to the training calendar for September 20, 2022 to register. Contact Sharon Kennedy at [email protected] with any registration questions. For content questions, contact DHS’ vendors at [email protected] or [email protected].