On January 14, 2022, Carole L. Clancy, PDE Director of the Bureau of Special Education, released a PennLink titled Instructions for Reviewing 2020-21 Enrollments in the Approved Private School Electronic Management (APSEM) System to LEAs.  The memo states that local educational agencies (LEAs) have until March 31, 2022 to review the 4010 enrollments for School Year 2020-2021 in the Approved Private School Electronic Management (APSEM) System.

LEAs must use the following instructions to review your Approved Private School (APS) enrollments.

-Log-in to the MyPDESuite Login Page to access the APSEM system as an APS or LEA User.

-Click the Reports link on the header.

-Choose the 4010 Enrollment Report from the report dropdown.

-Choose 2020-2021 from the School Year dropdown.

-Click the Run button.

-Click the Open button at the bottom of the screen to open the spreadsheet.

-Review the 4010 enrollments data, including the student name, date of birth, primary exceptionality, age category, etc.

-LEA’s will submit a 4011 entry to correct any inaccuracies on the 4010 enrollment report. 

Recipients of the PennLink are directed to forward it to the individual responsible for the APSEM data review in their APS or LEA.  

For questions regarding this information, contact Jessica Burkey at 717-783-6906 or [email protected].