PDE & DHS Provide 2021-22 SBAP Training Details (July 30, 2021)

On July 30, 2021, Jennifer Wiegand, DHS Program Coordinator School-Based ACCESS Program, and Carole L. Clancy, BSE Director, issued a PennLink communiqué titled 2021-22 School-Based ACCESS Program Statewide Training Sessions to LEAs announcing the schedule for annual statewide training sessions offered to all participating School-Based Access Program (SBAP) teams. Fall training sessions will be provided on a single date via Schoology again this year. You will be able to access a pre-recorded session for each of the four training areas and then participate in a live Q&A with the speakers via Zoom. Registration is required; see instructions below.

Participation is strongly encouraged. Local educational agencies (LEAs) are encouraged to assign at least one representative to attend the training in order to receive important SBAP information. Trainings include:

SBAP General Session

The General Session will be led and presented by DHS. DHS team members will review policy highlights of SBAP, including Medical Assistance-reimbursable use of telemedicine within SBAP, updates to the Provider Handbook, SBAP annual performance and claiming levels, and other important information and reminders including the enrollment revalidation process. The DHS team will also address the impact of the public health emergency on the SBAP and what to expect going forward.

Compliance Session

The Compliance Session will be led and presented by DHS. DHS team members will review common errors found during SBAP record reviews, proper documentation for services provided face-to-face or via telemedicine, appropriate provider credentials and licensing, and other compliance best practices. 

Optimizing Your SBAP Potential While Functioning in a Virtual Setting

During this session, Public Consulting Group will focus on assisting participating LEAs in achieving compliance within the SBAP and managing operational changes associated with virtual requirements. LEAs will gain a better understanding as to why reimbursement is different since the COVID-19 pandemic, and where to focus their billing to help get their SBAP reimbursement back on track.

LEA responsibilities affecting compliance  

Related Service Documentation:  Monitoring of service log entry, compliance information, and reimbursement levels: Random Moment Time Study:  Ensure quality of staff pool positions, moment responses, and shifts; Medicaid Administrative Claiming (MAC):  Participant activity and the impact of the annual Unrestricted Indirect Cost Rate (UICR) on MAC.

Navigating the SBAP Cost Reconciliation/Cost Settlement Process

During this session, Sivic Solutions Group will provide an overview of the cost reconciliation/cost settlement process. Cost-based reimbursement ensures that LEAs are appropriately reimbursed for the actual costs for the delivery of direct medical services to Medicaid eligible children. This training will emphasize 1) Interim Rates; 2) Accurate reporting of costs; 3) Understanding transportation and tuition reimbursement methodology; 4) Cost allocation factors, including Individualized Education Program Ratio and UICR; and 5) Answers to the top 10 most frequently asked questions.

These sessions are intended for ACCESS coordinators, special education directors and supervisors, business managers, and anyone else involved in SBAP.


Date                                               Time                                 Location

September 28, 2021 (Tuesday)   9:00 a.m. – 4:00 p.m.            Schoology

Register online via the Pennsylvania Training and Technical Assistance Network (PaTTAN) at http://www.pattan.net. Registration is required.

Ccontact Sharon Kennedy at skennedy@pattan.net with any registration questions.

For content questions, contact DHS’ vendors at SBAPsupport@pcgus.com or PAsupport@sivicsolutionsgroup.com